1. Introduction

SortList ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered recruiting platform.

2. Information We Collect

We may collect the following types of information:

Account Information: Name, email address, company name, and job title when you create an account or join the waitlist.
Job & Candidate Data: Job descriptions, candidate resumes, interview notes, and feedback that you upload or generate through the platform.
Usage Data: Information about how you interact with our platform, including pages visited, features used, and time spent.
Device Information: Browser type, operating system, IP address, and device identifiers.
Calendar Data: Calendar availability information when you connect your calendar for interview scheduling.

3. How We Use Your Information

We use the information we collect to:

Provide, operate, and improve our recruiting platform and AI features.
Screen and shortlist candidates based on your job requirements.
Schedule interviews and manage calendar coordination.
Send automated communications to candidates on your behalf.
Provide analytics and insights on your hiring process.
Communicate with you about your account, updates, and support.
Ensure security and prevent fraud.

4. AI & Data Processing

Our AI processes candidate resumes and job descriptions to provide shortlisting, scheduling, and communication features. AI-generated assessments are designed to be bias-free and based solely on skills and experience. Your data is used only within your account and is never shared with other customers or used to train models for other organizations.

5. Data Sharing

We do not sell your personal information. We may share data with:

Service Providers: Third-party vendors who help us operate the platform (hosting, email delivery, analytics).
Legal Requirements: When required by law, regulation, or legal process.
Business Transfers: In connection with a merger, acquisition, or sale of assets.

6. Data Security

We implement industry-standard security measures including encryption in transit and at rest, access controls, and regular security audits to protect your data. However, no method of transmission over the internet is 100% secure.

7. Data Retention

We retain your data for as long as your account is active or as needed to provide our services. You may request deletion of your data at any time by contacting us.

8. Your Rights

Depending on your jurisdiction, you may have the right to:

Access, correct, or delete your personal data.
Object to or restrict certain processing.
Data portability.
Withdraw consent at any time.

9. Cookies

We use essential cookies to operate the platform and analytics cookies to understand usage patterns. You can manage cookie preferences through your browser settings.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on this page with a revised date.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us at privacy@sortlistnow.com.